Executive Administrative Assistant

Vera House, Inc. is a human service agency that provides unconditional care for individuals and families through comprehensive domestic and sexual violence prevention and intervention services. We believe in collectively serving members of the community and creating an environment of accountability for our services. We strive to provide our employees with flexible schedules, when possible, a level of autonomy to complete their work, and a culture of belonging. We strive to interrupt the norms that cause harm and perpetuate oppression. This position will be responsible for providing for the ongoing development, implementation, and evaluation of prevention programming at Vera House, Inc

This position will work directly with the Chief Executive Officer (CEO) and performs both routine and non-routine administrative activities in support of leadership and Executive Board of Directors.

Responsibilities:

• Directly assist the Chief Executive Officer with administrative needs and provide additional support to other leadership staff.
• Act as liaison among Vera House agency, Board, and Foundation.
• Organize and prepare meeting agendas, calendar invitations with appropriate meeting spaces, attendance reports, and meeting minutes as needed in multiple settings both in-person and virtual for the CEO and Executive Board.
• Prepare in-person meeting spaces by maintaining clean, organized meeting rooms, ordering food/beverages as requested, and ensuring any supplies, resources, or visual technologies are properly set up in advance.
• Support follow-up documentation, reminders, requests, and other supplemental items from meetings.
• Process letters, correspondence, reports, thank you notes, memos and contracts.
• Assist in maintaining forms, files, information packets, manuals, and other agency literature.
• Assist in large mailings including maintaining address lists within CRM and/or electronic database.
• Assist with grant management correspondence as requested.
• Assist with maintaining business cards, name badges, and security access fobs.
• Assist with managing facilities maintenance items including janitorial needs, maintenance contractors, and furniture moves or disposal.
• Provide backup assistance to the reception desk as needed sometimes with little advance notice while prioritizing needs of the CEO and Board.
• Various administrative duties as assigned.

Minimum Qualifications:

• Associate’s degree or equivalent combination of education and experience.
• 2-4 years of relative work experience supporting executive leadership in administrative capacity including maintaining meeting schedules, preparing agendas, preparing meeting minutes, and other cross-functional coordination.
• Strong organization, ability to multi-task in a fast-paced environment, and ability to prioritize directives from multiple members of leadership.
• Strong interpersonal, oral communication and written skills.
• Proficiency with Microsoft Office including Word, Excel, PowerPoint, and database management.

 

Skills & Requirements:

 

• Demonstrates high attention to detail with ability to anticipate the complex and demanding needs of the CEO using independent judgment without needing regular instructions or follow-up.
• Demonstrates strong work ethic and ability to work independently using strong judgment.
• Ability to adapt to demanding situations and work well under pressure.
• Exhibits and fosters exceptional relationships with all agency team members, community partners, and board members.
• Maintains composure, willingly accepts changing priorities, and willingly alternates between tasks and projects in response to stakeholder needs.
• Maintains the highest level of integrity and confidentiality with all agency business.
• Appreciation and respect for other cultures and people of diverse backgrounds.
• Ability to work flexible schedule, including some evenings and weekends.
• Exhibits philosophical orientation compatible with Vera House’s philosophy and mission.

 

Salary Range

$18-23/per hour (non-exempt)

 

Vera House is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Interested candidates should submit a resume and cover letter to: jobs@verahouse.org